This notice explains how MHT Property Management (“we,” “our,” or “us”) collects, uses, stores, and protects your personal information.

We take privacy seriously and are committed to protecting the information of property owners, tenants, applicants, vendors, and website visitors. If you have questions about this policy or how your information is handled, please contact:

📧 admin@mhtpropertymanagement.com

This policy applies to:

• Property owners
   
• Tenants and prospective tenants
   
• Rental applicants
   
• Vendors and contractors
   
• Website visitors
   

MHT Property Management is a Colorado-based property management company providing residential leasing and management services.

For purposes of applicable privacy laws, including the Colorado Privacy Act (CPA), MHT Property Management is the data controller responsible for your personal information.

We are committed to ensuring that your personal information is:

• Collected lawfully and transparently
   
• Used only for legitimate business purposes
   
• Limited to what is necessary
   
• Accurate and up to date
   
• Stored securely
   
• Retained only as long as required
   

We may collect the following categories of personal information:

• Name
   
• Email address
   
• Phone number
   
• Mailing address
   
• Property details
   
• Banking information for owner distributions
   
• Tax identification information (as required)
   
• Lease and contract documents
   

• Name
   
• Email address
   
• Phone number
   
• Date of birth
   
• Social Security number (for screening purposes)
   
• Employment and income verification
   
• Rental history
   
• Background and credit report information
   
• Emergency contact information
   
• Lease agreements and payment history
   

• Business name
   
• Contact information
   
• W-9 or tax documentation
   
• Insurance certificates
   
• Service agreements
   

• IP address
   
• Device and browser information
   
• Website usage data
   
• Cookies and analytics information
   

By providing your phone number through our website, rental application, lease agreement, tenant portal, maintenance request form, or other communications, you consent to receive text messages from MHT Property Management regarding:

• Leasing inquiries
   
• Rental application updates
   
• Maintenance coordination
   
• Appointment confirmations
   
• Rent reminders
   
• Lease updates
   
• Property-related notifications
   
• Customer service communications
   

Message frequency varies.
Message and data rates may apply.

Tenants and applicants may opt out of receiving text messages at any time by replying:

STOP

to any text message received from us. This will unsubscribe you from future text communications.

If you previously opted out and would like to resume receiving text messages, you may reply:

START

to the texting number associated with MHT Property Management to re-enroll in SMS communications.

• SMS consent is not a condition of leasing or applying for a property.
   
• We do not sell, rent, or share your phone number with third parties for marketing purposes.
   
• If you receive abusive or inappropriate content related to our messaging system, please notify us immediately at admin@mhtpropertymanagement.com, and we will address the issue promptly.
   
• Standard message and data rates may apply depending on your carrier.

We use your personal information to:

• Process rental applications
   
• Conduct tenant screening
   
• Execute lease agreements
   
• Collect rent and manage payments
   
• Coordinate maintenance and repairs
   
• Communicate important property updates
   
• Distribute owner funds
   
• Comply with housing and landlord-tenant laws
   
• Maintain business and regulatory records
   
• Improve our website and services
   

We process your information when:

• It is necessary to perform a contract (such as a lease or management agreement)
   
• You have provided consent
   
• We must comply with legal obligations
   
• It is necessary for legitimate business purposes
   

We do not sell personal information.

We may share your information with:

• Tenant screening providers
   
• Credit reporting agencies
   
• Background check providers
   
• Maintenance vendors and contractors
   
• Payment processors
   
• Property owners (as necessary for management)
   
• Legal, accounting, and compliance professionals
   
• Government agencies when required by law
   
• Technology service providers (CRM systems, cloud storage, website hosting, SMS services such as Grasshopper)
   

All third-party providers are expected to handle personal information securely.

We implement reasonable administrative, technical, and physical safeguards to protect personal information. However, no method of electronic transmission or storage is completely secure.

Sensitive information such as Social Security numbers and financial information is handled through secure systems when possible.

We retain personal information only as long as necessary to:

• Fulfill lease or management agreements
   
• Comply with Colorado landlord-tenant laws
   
• Meet tax and accounting obligations
   
• Resolve disputes
   
• Enforce legal agreements
   

Certain property management records may be retained in accordance with Colorado regulatory requirements.

Under the Colorado Privacy Act and other applicable laws, you may have the right to:

• Request access to your personal information
   
• Request correction of inaccurate data
   
• Request deletion of personal data (subject to legal retention requirements)
   
• Opt out of certain data uses
   

To exercise your rights, contact:
📧 admin@mhtpropertymanagement.com

We may request identity verification before processing requests.

Our website may use cookies and analytics tools to:

• Improve website functionality
   
• Track website performance
   
• Enhance user experience
   

You may disable cookies through your browser settings.

Our services are not directed toward individuals under 18 years of age. We do not knowingly collect information from minors.

We may update this Privacy Policy from time to time. Updates will be posted on this page with a revised effective date.

MHT Property Management
Website: www.mhtpropertymanagement.co
Email: admin@mhtpropertymanagement.com
Phone: (303) 325-2644